Artificial Intelligence (AI) is a powerful tool with a lot to offer business and servant leaders. So, if you’re new to AI and want a great way to get started, we have 19 powerful, beginner AI prompts for business and servant leaders.
Like any tool, AI can be used to great benefit for you and your stakeholders. Or, it could be used poorly – just ask executives at Sports Illustrated who were recently terminated for their misuse of AI tools.
For these examples, we use what is known as generative text-to-text AI. This simply means an AI tool that “generates” (generative) or creates / produces text, based upon the text input you provide (text-to-text). Specifically, we use OpenAI for most examples. You could easily use Google’s Bard, or Google’s Gemini project, when available, as well.
1. Enhancing Communication and Empathy
In an age where Siri might understand you better than your co-worker, AI can sometimes help with communication and empathy.
1.1. Language Translation: Break down language barriers in global teams with real-time translation. It’s like having a personal interpreter in your pocket, but without raising HR issues.
Sample Prompt: Translate the following text into French, German, and Spanish. Include a disclaimer at the end, in the relevant language, that reads, “Translated by AI”.
1.2. Tone Analysis: Before sending written communications, use AI to analyze the tone in your message. It can warn you if you sound like an ass – at least, if that’s outside your normal voice.
Sample Prompt: Review the tone of the following text and suggest adjustments for a more positive delivery:
1.3. Idea Generation: Struggling to come up with ideas for a team activity, product innovation, or rewards? Ask AI for a list of suggestions.
Sample Prompt: Provide me a list of 10 ice breaker activities for introverts to use in our next team outing.
Remember, while AI can provide tools for better communication and empathy, the human touch will always be your most valuable asset. So, let AI handle the data and give you ideas, but keep the heart-to-heart chats in the old-school, person-to-person format.
2. Decision Making and Problem Solving
Don’t rely on antiquated technology like your Magic Eight Ball or a Jump to Conclusions mat. Let artificial intelligence help you with a more logical conclusion.
2.1. Data-Driven Decisions: Utilize AI to analyze large data sets for informed decision-making, cutting through the noise to find actionable insights.
Sample Prompt: Analyze the following customer feedback data from the past quarter and identify the top three concerns. <INSERT YOUR CUSTOMER FEEDBACK>
2.2. Risk Assessments: Leverage AI to assess risks in business decisions, identifying likely issues, ideal responses, and potential outcomes.
Sample Prompt: Consider the attached sales data. What risks should we consider before expanding to the Asian Pacific territory and does an expansion there seem like a good idea? <INSERT YOUR PRODUCT AND RESULTS DATA>
2.3. Conflict Resolutions: Utilize AI to suggest optimal solutions for resolving conflicts based on what you know of the situation.
Sample Prompt: Two of my direct reports are struggling to find a compromise on new product features. The details are provided below. Given this information, provide suggestions I can use to help them align on a solution. <DETAILED DESCRIPTION OF THE CONFLICT>
3. Workflow Optimization and Efficiency
You can also leverage AI to streamline processes, automate routine tasks, and enhance productivity, allowing leaders to focus more on strategic initiatives.
3.1. Smart Resource Allocation: AI can analyze workloads and help allocate human and material resources more effectively.
Sample Prompt: Analyze our team workload data attached. Then, suggest optimal resource allocation for the upcoming quarter. <DETAILED WORKLOAD / FORECASTS>
3.2. Common Responses: Use AI to draft responses to common email inquiries, saving time on routine communication.
Sample Prompt: Draft a response to an email inquiry about our product pricing and features, based on the attached product documentation. <PRODUCT SHEETS>
3.3. Document Review & Research: Quickly review and summarize long documents or reports for easy understanding.
Sample Prompt: Read the attached industry newsletter and provide a summary of the key points. Focus especially on major trends and expected changes in the coming year. <PDF PRINTS / COPIED TEXT OF ARTICLES>
3.4. Drafting Communications:
Create drafts for business communications like memos, newsletters, or updates.
Sample Prompt: Write a draft for a company-wide memo announcing the new remote work policy (attached). <POLICY DOCUMENT>
4. Innovation and Strategic Planning
Exploring AI-driven innovation strategies, trend analysis, and long-term planning to keep the organization ahead of the curve.
4.1. Brainstorming New Product Ideas: Generate creative product ideas or enhancements based on industry trends or customer needs.
Sample Prompt: Suggest five innovative product ideas for the <YOUR NICHE> of the <YOUR MARKET> market.
4.2. Identifying New Market Opportunities: Discover potential new markets or niches that your business could explore.
Sample Prompt: Review the attached market analysis and Identify potential new markets for our electric vehicles focusing on solid state batteries. <COMPETITOR ANALYSIS ATTACHED>
4.3. Sustainability Ideas: Generate ideas for sustainability initiatives that align with your business values and operations.
Sample Prompt: Suggest three sustainability initiatives for our company, based on the attached product, suppliers, and industry details. <REFERENCE DOCUMENTS>
5. Cultural Intelligence and Diversity
Embracing cultural diversity is crucial for modern leaders. Here are some ways you can use AI to strengthen your cultural sensitivity:
5.1. Global Cultural Insights: Gain insights into different cultures and business practices to improve global operations.
Sample Prompt: Provide an overview of business etiquette in <COUNTRY / REGION> for our upcoming meeting. Our objectives include the following <YOUR OBJECTIVES>.
5.2. Sensitivity Analysis: Identify potential gaps in cultural and diversity sensitivity in your communications.
Sample Prompt: Review the attached documents for potential conflicts or failures of cultural, diversity, equity, inclusion, and accessibility concerns.
5.3. Heritage Awareness: Raise awareness of prospective cultural, religious, and other heritage events.
Sample Prompt: Provide a list of important holidays, celebrations, and religious events for the month of <MONTH>. Include background information on the demographics that recognize the event.
6. Crisis Management and Resilience
In times of crisis, leaders are under a great deal of pressure and the opportunity for error is amplified. Text-based AI can assist leaders in navigating these challenges. Here are some examples.
6.1. Risk Assessment and Management: List potential risks and provide potential mitigation strategies for each.
Sample Prompt: Assess the risks of our industry, products, and services in terms of <SPECIFIC AREA OF INTEREST> and provide risk mitigation strategies. <ATTACH COMPANY & INDUSTRY OVERVIEW / SUMMARY>
6.2. Scenario Simulation for Training: Simulate various crisis scenarios for training purposes to better prepare teams.
Sample Prompt: We’re a <DESCRIBE YOUR COMPANY>. Create a crisis simulation scenario around <CRISIS CATEGORY>. Provide messages to send to employees involved in the simulation response program that include the background information and what they must do as part of the program.
6.3. Crisis Communication Drafting & Review: Quickly draft clear and effective communication during a crisis to keep stakeholders informed.
Sample Prompt: We’re a <COMPANY DESCRIPTION>. We just experienced <DESCRIPTION OF INCIDENT>. Draft an initial message addressing our <KEY AREAS>, focusing on our immediate response and reassurance to customers.
3 Points to Remember: Tooling, GIGO, & Ethics
Remember, like any tool, you must use AI properly and not abuse its capabilities. To avoid mistakes, here are 3 key point to remember:
No matter how close it may seem, AI is not human. Therefore, always review any output for accuracy. Be certain to verify sources and include citations. In communications, always customize the content to your own wording and style.
Garbage In, Garbage Out (GIGO)
“Garbage In, Garbage Out” or GIGO is a common term in technology tool training. It means you get out of it what you put into it. If you provide Generative AI tools with little input, background, or style preferences, you receive less valuable results. Consider creating a commonly used insights file for frequent reference. These include details like company mission, vision, values, and history or your particular voice, management style or frameworks.
The rapidly evolving world of artificial intelligence brings with it many challenging ethical considerations. We recommend using AI as a tool for inspiration, ideation, and validation. It should not be used as a substitute for your work. It is one of the ingredients in a great solution. It does not bake the entire cake.
If you or your organizational leaders could use some help understanding or leveraging AI, contact us. We’d love to help.